Project Overview

The client needed to modernize their sales data management system to improve efficiency, accuracy, and collaboration. Previously, the client relied on offline Excel files for managing sales data, which proved inefficient, error-prone, and restrictive for real-time updates and team collaboration. This outdated method hampered their ability to make timely decisions and manage sales operations effectively. Additionally, the client sought a program capable of calculating tax savings using specific formulas and managing detailed tax-related information for each user.

Challenges

• Integration Complexity

  Merging sales data and tax calculations into one system can be tricky.

• Tax Law Updates

  Constantly changing tax laws require regular updates to the platform.

• Data Security

  Handling sensitive tax and financial data needs strong security measures.

• Real-time Performance

  Ensuring fast, real-time data processing for analytics and calculations can strain the system.

• User-Friendly Interface

  Simplifying complex sales and tax information for users.

• Accuracy

  Ensuring both sales data and tax calculations are precise to avoid errors.

Technologies

• Programming languages

  • JavaScript
  • Scala
  • SQL
  • TypeScript

• Framework

  • Play Framework,
  • Vue.js

• Tools

  • Sbt

Duration of project

8 months

Location of project

Fukuoka

Solution

To address these challenges, we introduced a comprehensive digital transformation (DX) solution that centralized and automated the clients sales data management, while also integrating robust tax calculation features. Below are the key functionalities of the solution:

• Sales Data Automation

  The platform automates the input and management of sales data. Instead of manually entering data into Excel, the system allows users to input customer information and automatically generate the necessary reports and calculations, significantly reducing human error and saving time.

• Real-time Data Analysis

  Users can access real-time analytics and reports directly from the platform, eliminating the delay and hassle of updating multiple files manually. This enables faster and more informed decision-making, allowing management to track key performance indicators (KPIs) on the fly.

• Cloud-based Storage and Collaboration

  The platform operates on a cloud infrastructure, meaning that users can access it from anywhere with an internet connection. This also allows multiple team members to collaborate in real-time without the need for file version control issues common in Excel.

• Tax Savings Calculator

  A key feature added based on the clients request, the tax savings calculator allows users to input detailed financial data and calculates potential tax savings based on the latest tax laws and regulations. The calculator uses formulas tailored to various business scenarios to provide accurate savings estimates.

• Customizable Tax Information Management

  Users can input and store their specific tax information, including income, corporate tax, social security, and other related factors. This ensures that all tax-related data is up to date and easily accessible for reporting and compliance purposes.

• Automatic Tax Updates

  The platform is designed to automatically update based on changes in tax laws and regulations. This means that users always have the most up-to-date information for their calculations, without needing to manually input new data after legislative changes.

• Data Security and Two-Factor Authentication

  Given the sensitivity of the financial and tax information being managed, the platform includes robust security measures such as two-factor authentication and data encryption, ensuring that users personal and financial information is well protected.

• Comprehensive Reporting

  Users can generate detailed reports that include both sales data and tax information, providing a holistic view of the companys financial health. These reports can be customized to include specific metrics or focus areas, making it easier for management to present data to stakeholders.

Project Results

• Centralized and automated sales data management

• Improved efficiency and accuracy in data handling

• Enhanced team collaboration with real-time updates

• Enabled timely decision-making and effective sales operations management